Jobs: Cataloger New York Academy of Medicine

The Academy is home to one of the most significant historical libraries in medicine and public health, with internationally known collections containing many of the primary formative texts of medicine. The Library is equally renowned for its extensive journal collection, comprising long runs of medical serials from around the world, and for its ephemeral materials in health and medicine. Archival holdings document the practice of medicine in New York from the 18th century to the present and include the records of over 35 professional medical societies.

Founded in 1847 and open to the public since 1878, the Library is dedicated to building bridges among an interdisciplinary community of scholars, educators, clinicians, and the general public. It fills a unique role in the cultural and scholarly landscape of New York City through its collections, by providing research services, classes, and tours for diverse educational and professional groups, and through its public programs and activities. The Gladys Brooks Book and Paper Conservation Laboratory was established in 1982 with a mandate to care for the Academy collections.

Position Summary/Overview:
The Cataloger is responsible for cataloging the Library’s rare books, special collections, and contemporary monographs in the history of medicine and public health, and for overseeing serials check-in. The Cataloger reports to the Library Director.

Essential Duties and Responsibilities:
• Perform original and copy cataloging of collection materials, including descriptive cataloging, subject cataloging, and subject classification.
• Assess and as needed upgrade or correct previously cataloged materials.
• Apply name authority and subject authority systems, particularly those associated with or maintained by national institutions.
• Oversee check-in of serials.
• During the cataloging process, assess and refer collection materials for preservation/conservation attention.
• Advise and participate in the Center’s digitization, outreach, and programming activities, and specifically advise on metadata for digital collections.
• Work with the Senior Digital Program Manager to maintain the Integrated Library System (ILS).
• Stay abreast of current developments in cataloging standards and technologies and apply that knowledge to everyday projects and recommendations.
• Perform other duties as assigned.

• Expert knowledge and experience in bibliographic description of books, serials, graphical materials, and ephemera.
• Knowledge and skill in subject classification and authority control.
• Expert knowledge of the following standards and controls: MARC, RDA, Descriptive Cataloging of Rare Books, Library of Congress Subject Headings (LCSH), Medical Subject Headings (MeSH), Library of Congress Rule Interpretations (LCRI), LC and NLM subject classifications, and other standards as needed.
• Knowledge of Latin, French, Italian, and German suitable for cataloging materials in these languages.
• Basic familiarity with the structures and composition of paper, bindings, and inks, and in the basic preservation techniques to handle, house, and manage these materials.
• Knowledge and experience using ILS systems, including KOHA or equivalent.
• Knowledge and experience using basic office automation software.
• Excellent verbal and written communication skills, and analytic and problem-solving skills.
• Ability to work, as needed and on an occasional basis, in collection storage facilities or stacks, which may have varying conditions of temperature, humidity, and particulates.
Education and Experience:
• MLS from an ALA-accredited program, or equivalent, and 3 years’ experience in rare book or special collections cataloging.

The New York Academy of Medicine is an Affirmative Action/Equal Opportunity Employer.

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